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Thursday, 8 December 2016

How to be more productive

People often ask me how I manage to juggle so many things with a full time job which sends me flying around the world, a blog, freelance work and blogger events. Even I admit that reading it all back sounds a little crazy that I manage to do everything yet still have time for a life outside all of that!

Someone once told me I need to be working smarter, not harder, so I started to criticize how I spending my time to ensure I was being as productive as possible in as short amount of time as possible to ensure I still had more than enough time to relax and do everything I enjoy.

How to be more productive

Obviously productivity is a personal thing, but here’s my tips on how to be more productive.

  • Spend the first 15 minutes of every day planning for that day

  • Take a look at the list and identify two or three tasks that you NEED to do that day and accept that you may not complete everything but it’s fine for things to be carried over

  • Of all the tasks that are left, prioritise in order of importance

  • Spend the last 20 minutes of every week planning for the following week and repeat the steps above

  • Be flexible in your methods but stubborn with your goals. Sometimes things change and we need to be flexible to adapt to that. Being productive is about being able to change direction quickly when needed

  • Tick things off your to-do list – it’ll make you feel great!

  • Reward yourself. Create mini milestones throughout the day/week and reward yourself with something. Not only will it motivate you to reach your goal, but also it will re-energize you ready to get stuck in again.

  • Declutter your work space. This is a big one for me as I’m really really messy but I do feel much better with a tidy desk – when I get around to doing it…

  • Surround yourself with positive people who motivate you and want to see you do well. This is something I’ve really learnt this year. Negative people who aren’t happy to see you winning are so destructive, more so than you might think

  • Create a motivation quotes board on Pinterest and scroll through when you’re not feeling very productive. I have one and I can’t tell you how much it helps. You’re your biggest cheerleader remember!

  • Make a decision and don’t dwell on it. Hindsight may be a wonderful thing but once a decision is made, it’s made and there’s nothing you can do about it so dwelling on it won’t change anything, you’re only wasting your time. Allow yourself a short amount of time to reflect but do not dwell, there’s a difference

  • Split out your time per task. Don’t spend too long on one task and if it is taking too long, move on to something else and come back to it later with a fresh mind

  • Identify what is stopping you from being productive. For me, it’s my phone, scrolling and re-scrolling through social media all the time. I purposely put it away from me and use ‘phone time’ as a reward when I’ve ticked a few things off my to-do list. Who am I kidding?! When I’ve ticked one thing off my to-do list! But still, the theory is there..!

  • Work out when you’re most productive in the day. My time is definitely in the morning so I usually try and force myself to do all the bigger/harder tasks then and leave easier/smaller tasks to the afternoon

  • As well as writing a to-do list, keep a list of everything you are waiting on so that nothing slips through the net. This is a trick I’ve definitely learnt this year as my job heavily relies on working with a lot of different suppliers, I’m always waiting on something. Sometimes you can forget what you’re waiting for and then you realise months down the line that the task wasn’t done at all

  • Stop working overtime and be harsh on yourself about it. I’m not talking staying late on the odd days, I’m talking about every single day. No job should require you to stay for an extra couple of hours every single day. Either you’re not working hard enough during business hours, or your work load is way too high, in which case, don’t be afraid to talk to your manager

  • Say no. This is something I continue to have a problem with because I say yes to everything and try to please everyone when realistically I can’t do it all. I have got better, and now I don’t feel as guilty saying no but this is definitely something I need to practice.

  • Stop being a perfectionist. I think this one is also hard for a lot of us, especially bloggers who always want to ensure their content is perfect. But keep track of how long you are spending on tasks to ensure they are perfect. Could that time be spent more wisely? Is it worth spending all this time on one task potentially sacrificing others? Probably not most of the time…

  • Don’t try and multi-task, I don’t care what they say about women multi-tasking, it’s basically impossible in most situations and will most likely lead to mistakes.

  • Don’t be afraid to switch from one task to another. I personally need to do this to keep my productivity and motivation up. Spending short amount of time on each task and then going back to it after doing something else for a while really helps me come back with a fresh mind and fresh eyes. It also helps to stop me getting bored of one task and ultimately helps my productivity. I would probably say this tip is the key to my productivity personally.

I hope these tips help you become more productive, let me know if you try any of them out or if there's anything you could add!

Love Lauren xxx




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6 comments

  1. It's so much better to surround yourself with people who support you - I completely agree. I try to stay away as much as I can from people who are the opposite of this x

    www.luxestyle.co.uk

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  2. I too found out this year that negative people has a massive impact on your motivation and progress. You really don't need that!! Loved the tips! Xx

    www.tanicici.com

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  3. I too found out this year that negative people has a massive impact on your motivation and progress. You really don't need that!! Loved the tips! Xx

    www.tanicici.com

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  4. Love this and I actually feel less stressed about some things, it's definitely hard with a full time job etc and the OT bit is true too. And about negative people! I found them mentally draining :( Great tips and it sounds like you are doing great and super organised :) x

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  5. I'm pretty sure you covered every single topic in this post! I agree with creating mood boards or inspo boards on pinterest- they really have been helping me out of a mental rut, and sparking some ideas for my blog. Creating lists is an old time favourite of mine, as well as decluttering your desk area! And I'll be working on not being a perfectionist. Thank you for the tips- I needed them! x

    Kyia at WANDERLUSTGIRL// Lifestyle & Beauty
    Let’s be BLOGLOVIN friends!

    ReplyDelete
  6. Some fab tips here!! I alternate between super productive and doing nothing at all!!

    Rachael xox
    www.rachaeldickinson.com

    ReplyDelete

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